- Word Table Of Contents Template
- Edit Table Of Contents In Word
- Table Of Contents Word Sample
- Word Table Of Contents Troubleshooting
- Manual Table Of Contents Word 2016 Mac
This article applies to Word 2007 and above.
- Professor Robert McMillen shows you how to create a Manual Table of Contents in Word 2016.
- Nov 13, 2018 In Pages on your Mac, add a table of contents (TOC) to your document that automatically updates. To make it easier to navigate your document, Pages generates an automatically updating table of contents (TOC) that appears in the sidebar on the left side of the Pages window.
- Dec 02, 2016 At the far left of the References tab you’ll see a button labeled Table of Contents. Click it to reveal a drop-down list of the various ways that Word can format your table for you. Click it to reveal a drop-down list of the various ways that Word can format your table for you.
- 2011 Microsoft Word Table of Contents (Mac) Step 1: Open your document and locate the Home tab. Step 2: Highlight the first heading and select Heading 1. Hint: Consistently formatting your headers will ensure your table of contents is properly paginated. Step 3: Follow Step 2 to identify all remaining headings in the document.
Mar 11, 2017 Professor Robert McMillen shows you how to create a Manual Table of Contents in Word 2016. After you have created a table of contents in Word, you can customize the way it appears. Customizing your table of contents applies your preferences to your existing table. Like what you see, select OK. If you're not happy with the look, just select Cancel and all changes are forgotten. Your table of contents will still be there.
Word makes it so easy to create a table of contents (TOC) automatically that you might wonder why you would ever want to create one manually. I can speak only for my own experience, but there are some documents where I still do this. In most cases, they are “yearbooks” or directories for various organizations. The content (and pagination) remains largely unchanged from year to year, and the variety of the content makes it impractical to use specific heading styles systematically. The TOC is very simple, with all entries at the same level (regardless of the level of heading used on the page), and not all headings are included. In such a situation, a manual TOC is more practical.
In previous versions of Word, creating a manual TOC required starting entirely from scratch. The manual TOC shown at the beginning ofDemo: Let Word create your table of contents is a worst-case scenario: the user has typed in the titles and then pressed the period key to get a row of leader dots, stopping at an approximate location to type in the page number. Even in Word 2003 and earlier, you can do better than this, setting a right-aligned tab stop with a period leader (as explained inmy article on number alignment). You can even use the built-in TOC styles (TOC 1, TOC 2, and so on), modified to your preference.
Word 2007 and above, however, offer what at least appears to be a simpler approach. On the References tab, in the Table of Contents group, click the button for Table of Contents. This opens a dropdown menu/gallery that includes two “Automatic Table” options and one “Manual Table” (see Figure 1).
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Figure 1. The Table of Contents dropdown
If you choose “Manual Table,” you will get the result shown in Figure 2.
Figure 2. Manual table of contents inserted by Word
As you can see, the TOC is inserted as a content control. It includes a title (“Table of Contents”), which you can manually edit or delete if desired. Each entry is also a content control, which means that you can easily replace the default text just by clicking in the control and typing; the content control is overwritten when you type in it, so that your title entry becomes plain text. Page numbers can be selected and changed manually.
Adding entries
As you can see, the TOC includes two series of entries at three levels. These entries use the default TOC styles: TOC 1, TOC 2, and TOC 3. Filling in the existing entries is fairly simple. What is far from obvious is how to get additional entries. There are (at least) two ways to go about this:
Cut and paste
You can select an entry at any level and paste it to create more entries at the same level, but this is a little tricky to do, as you will find if you experiment. There are (so far as I am able to determine) only two right ways to do it:
- Select an entry that still contains a content control (to make it easier to type a new title in the entry you insert). Configure outlook in mac.
- Use Ctrl+C to copy the entry.
- Place the insertion point at the beginning of the entry that will be below the entry you want to insert.
- If you have already overwritten the content control in that entry, you can press Ctrl+V to paste.
- If the entry still contains a content control, it will be selected. Mac tools et9620a scanner user manual. Press the left arrow key to exit the content control, then paste.
- Alternatively, you can press Enter at the end of an entry, which will create a new paragraph in Normal style, and then paste the copied text into the new paragraph. You’ll be left with a paragraph in Normal style that you can either delete or use as the insertion point for further entries.
While this method is a bit tricky, it is the only one I can really recommend to novices. Once you read the next section, I think you’ll see why.
If you have many new entries to create, you may want to display the Office Clipboard (click the dialog launcher in the bottom right corner of the Clipboard group on the Home tab) in order to collect all three TOC levels for pasting as needed.
Note: One anomaly I have noted when pasting from the Office Clipboard is that a space is inserted before the page number. This will cause your new entries not to match existing ones unless you delete the space.
Apply TOC styles manually
Word Table Of Contents Template
As noted, if you press Enter at the end of any of the TOC entries, the paragraph that is created is in the Normal style. In order to create a new TOC entry, you must apply the appropriate TOC style (TOC 1, TOC 2, or TOC 3). This is also the method you will have to use if you want to add levels (apply TOC 4, for example).
Unfortunately, not only are the TOC styles difficult to access, applying them does not accomplish what you might expect.
Although the TOC styles are designated as Quick Styles, they are also coded as “Hide until used.” This means that they are hidden until you use them. Consequently, you need to open either the Styles pane or the floating Apply Styles toolbar. You can easily open the latter withCtrl+Shift+S, and when it is open, you can click on the button to open the Styles pane (see Figure 3).
Figure 3. The Apply Styles toolbar
You can also open the Styles pane with Alt+Ctrl+Shift+S or by clicking the dialog launcher in the Styles group on the Home tab. The styles displayed in the Apply Styles toolbar list will be the same ones displayed in the Styles pane. (For more on different ways to display and access styles, see “Display Document Styles.”)
You can click Options… in the Styles pane to select which styles are displayed. Because the TOC styles are designated as “Hide until used,” you will have to select “All styles” initially. Once you have actually applied the styles, they should be displayed with “In use” or “In current document” selected, and they will also be displayed in the Quick Styles gallery.
Once you can see the TOC styles in the Apply Styles list or the Styles pane or the Quick Styles gallery, you can select the desired level to apply to your new paragraph. Unfortunately, applying the TOC styles is disappointing.
By default, the TOC styles do not have a tab stop for the page number. This makes sense because a tab stop set for the default page margins would be in the wrong place if you change the margins. When you create an automatic TOC, either by using the content controls in the Table of Contents gallery or by using the Insert Table of Contents dialog, Word automatically sets a right-aligned tab stop, with period leader, to be just inside the right margin (if your line length is 6.5″, for example, Word will set the tab stop at 6.49″).
My expectation in using this Manual Table content control was that the same thing would happen: the TOC styles would be updated to match the current margin settings. Certainly the default entries in the TOC do work this way. My expectation was that I would apply a TOC style to my paragraph, type the title manually, then press Tab to get to the tab stop where I would type in the page number.
But this is not how it works. When you apply the TOC styles to new paragraphs in this content control, they have the default out-of-the-box formatting, with no tab stop. You can add a tab stop, either through the Tabs dialog or by clicking on the ruler, and you can add a period leader through the Tabs dialog, but this is extra work.
Moreover, the Level 1 entries in the Manual Table content control are formatted as bold; yet when you apply TOC 1 to a new paragraph, it is not bold. TOC styles are set to update automatically, so you can format your TOC 1 paragraph as bold, and that will update the style. But that’s still more work.
Worse still, you’d think that you might be able to update the TOC styles to match the entries in the content control. Nope! If you select a Level 1 heading, right-click and choose Styles, then Update TOC 1 to Match Selection, what actually happens is that the default TOC 1 style is applied to the Level 1 entries in the TOC. This is disastrous and absurd.
So why use the Manual Table contents control?
Good question. The only advantage to this would be to have the TOC styles automatically configured for your margins, but they are not. So in the long run, once you know how to access and modify the TOC styles, you would probably do just as well to insert a TOC from scratch just as you would have done in previous versions of Word.
This article copyright © 2012 by Suzanne S. Barnhill.
Using a table of contents in your document makes it easier for the reader to navigate. You can generate a table of contents in Word from the headings used in your document. Here’s how to do it.
Add a Table of Contents
Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary.
By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). To apply heading styles, select the particular style from the “Home” tab. If you’re not happy with the types of heading styles available, you can change the default heading style.
You can manage this in two different ways. You can either apply the heading styles to each section after you’ve finished the document, or you can add them as you go.
Once you’ve applied your heading styles, it’s time to insert your table of contents. The first thing you need to do is put the cursor where you want the table of contents to appear. Once ready, head over to the “References” tab and select “Table of Contents.”
Edit Table Of Contents In Word
A drop-down menu will appear. Here, you can choose between the three different built-in tables.
The only difference between Automatic Table 1 and 2 is the title, which is “Contents” and “Table of Contents,” respectively. Selecting either Automatic Table 1 or 2 will create the table of contents using the names of the headings.
If you chose the “Manual Table” option from the “Table of Contents” drop-down menu, then it will insert a template for you that you will need to edit yourself.
You may notice in this table of contents that there are sub-levels. Each level represents a heading style in your document. So if you use the automatic table and you want sub-levels in your ToC, you will need to use heading 1 for level 1, heading 2 for level 2, and heading 3 for level 3.
If you want your table of contents to go deeper than the top three heading styles, you can do that, too. On the dropdown menu when you click the “Table of Contents” button, choose the “Custom Table of Contents” option.
In the Table of Contents window that opens, click the “Options” button.
In the Table of Contents Options window, next to each available style you want to use (these are Word’s built-in styles starting with Heading 4), type the TOC level you wish to use. Click “OK” when you’re done.
Updating the Table of Contents
If you ever need to add or remove a section from your document, you can easily update the table of contents to reflect those changes. To update your table of contents, select it, click “Update Table” on the pop-up menu that appears, and then choose whether you want to update only the page numbers or the entire table. Click “OK” to apply the changes.
Table Of Contents Word Sample
Your table of contents will now be updated.
Removing the Table of Contents
Removing the table of contents is simple. All you need to do is select it and then click the arrow on the menu that appears.
Word Table Of Contents Troubleshooting
At the bottom of the drop-down menu, select “Remove Table of Contents.”
Your table of contents will now be removed from your document.
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